Effective data management is an integral facet of maintaining efficient business processes. Because data is used to drive key business decisions, it is critical that the data under analysis is clear, correct, and accessible. Well-maintained, accurate, and up-to-date data enables facilities to make informed business decisions that will result in meeting business drivers such as cost optimization, improved safety, and increased compliance. Conversely, data that is not well-maintained causes serious inefficiencies, a false sense of facility reliability, and the lack of ability to accurately forecast a facility’s operational budgets.

Good data management helps facilities achieve the following:

  • Optimization of maintenance strategies: Organizations that implement good data management practices are able to proactively identify potential risks and mitigate accordingly, thereby reducing a number of unplanned failures. For example, well-maintained data will help facilities identify when to repair or replace an asset, when an asset should receive a material upgrade, whether any engineering services should be performed (i.e. fitness for service to assess remaining life), or which spare parts should be kept on hand.
  • Improved business planning and forecasting: When it comes to inspection planning, accurate data helps facilities understand the extent of time needed, in addition to which inspections to perform, in order to quickly return the asset to full operation. Therefore, by reducing the uncertainty associated with reliability and overall facility utilization and uptime, facilities can use good data to adequately plan turnarounds.
  • Cost optimization: By identifying and prioritizing risks, facilities are able to proactively reduce failures, while also reducing the likelihood of over-mitigation (i.e. performing an unnecessary inspection). Likewise, proper management of maintenance procedures and repair documents will help facilities reduce rework. Good data management will help facilities complete the right tasks at the right time and avoid performing redundant corrective activities, which ultimately leads to an optimization of costs.

By partnering with facilities in their efforts to achieve effective data management, PinnacleART will verify the design, process, and inspection information for assets based on the documentation found in electronic and hard copy files at the site. Any hard copy files will be scanned and renamed with a standard renaming structure. The data verified can then be uploaded into the Inspection Data Management System (IDMS), a Risk-Based Inspection (RBI) software, or provided in a spreadsheet format. The associated design and inspection documentation can then be embedded, per asset, into the software or linked to a facility server or document management system (DMS).

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